ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.

The Bureau for Humanitarian Assistance (BHA) is the lead federal coordinator for international disaster assistance. BHA provides and coordinates U.S. Government (USG) international humanitarian assistance to save lives, alleviate human suffering, and reduce the physical, social, and economic impact of rapid and slow-onset disasters by supporting at-risk populations to build stable foundations to withstand humanitarian shocks and stresses. Team Credence, through BHASC, provides operational and administrative support to provide and coordinate humanitarian assistance and maintain 24 hours a day/7 days a week (24/7) response capability.

The Acquisition and Assistance (A&A) Coordinators provide administrative and operational support to the acquisition and assistance unit to ensure timely execution of contracts, grants, cooperative agreements, and other agreements to implement effective programs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Enjoy a quick and easy application process.

Location: Washington, DC
Work Schedule: Full-time, Hybrid work environment (in-person with the ability to telework).
Starting Salary Range:  Full Salary for this position is $63,000

Clearance Required: Able to obtain a secret level clearance

• Record and track award actions in BHA’s award management system (Abacus) and internal databases.
• Prepare Mail Runs and track award files for BHA’s Agreement Officer’s and Contracting Officer's.
• Distribute copies of fully executed awards no later than 2 business days after award.
• Maintain electronic and hard copy files and systems in compliance with U.S. Government and USAID standards.
• Assist with entering award and contract data into USAID’s financial and document repository systems (GLAAS, and ASIST systems)
• Generates and tracks Agreement Officer Representative (AOR) designation letters for signature.
• Assist in responding to inquiries from AORs and grantees on award or solicitation statuses.
• Assist with data collection, dashboard updates and analysis on award status and A&A Team workload.
• Assist with filing and compliance with applicable record keeping rules and regulations.
• Coordinate logistics, such as scheduling and administrative arrangements, for meetings, implementing partners, and USG officials, as part of the program planning, approval, monitoring, and evaluation processes, at USAID’s request.
• Conduct written debriefings, as requested.
• Perform other duties as assigned.

• Bachelors degree with (0)+ zero years of relevant experience with administrative assistance,
• High School Diploma with (4)+ four years of relevant experience.
• Exceptional attention to detail.
• Excellent communications skills – written and verbal.
• Ability to obtain and maintain a minimum of a USG-issued Facilities or Secret level Clearance for the duration of your employment on this contract.

Other Qualifications and Requirements:
• Possess excellent judgment and reliability;
• Have strong organizational skills and exceptional attention to detail;
• Possess excellent oral and written communication skills;
• Have strong working knowledge of Microsoft Office and Google Suite;
• Be able to multi-task and work under deadlines in a fast-paced and collaborative environment;
• Be capable of prioritizing tasks and follow up on actions without prompting;
• Be flexible and adaptable to changing circumstances; and
• Be willing to go the extra mile and participate as an active team member who assists other team members as necessary.

Core Performance Competencies:
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to meet obligations. Pursues efficiency and effectiveness and adheres to organization policies and procedures.
• Collegiality: Recognizes that everyone at BHA and USAID unites in a common purpose and respects each other's abilities to work toward that purpose. Treat others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. Adheres to organization philosophies on culture, diversity, and inclusiveness.
• Capability: Assesses and recognizes own strengths and weaknesses; pursues professional development aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the organization.

Meet ZemiTek: Here is an inside look of who we are and what we do. 

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ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.

ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.

ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.