ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.

ZemiTek has partnered with Credence Management Solutions to form Team Credence, a multi-company partnership. Led by Credence Management Solutions, an industry leading government contractor and in concert with Claro KC (MOSB), EnCompass (WO), and Global Emergency Group (SB) – Team Credence operates as one team, bringing together exceptional USAID institutional support experience, technical leadership, and an unmatched commitment to BHA and its mission.

USAID’s Bureau for Humanitarian Assistance (USAID/BHA) is the lead federal coordinator for international disaster assistance. USAID/BHA provides and coordinates U.S. Government (USG) international humanitarian assistance to save lives, alleviate human suffering, and reduce the physical, social, and economic impact of rapid and slow-onset disasters by supporting at-risk populations to build stable foundations to withstand humanitarian shocks and stresses. Team Credence, through the Bureau for Humanitarian Assistance Support Contract (BHASC), provides operational and administrative support to provide and coordinate humanitarian assistance and maintain 24/7 response capability.

The Acquisition and Assistance (A&A) Senior Specialist provides A&A services requiring significant experience in drafting original documents, interacting with industry, and providing guidance to BHA for integrated A&A support to BHA to ensure the timely execution of contracts, grants, cooperative agreements, interagency agreements, and other agreements to implement effective programs.

The A&A Senior should be knowledgeable regarding all applicable federal, state and local laws, rules, regulations, policies and procedures, including but not limited to:
• Code of Federal Regulations (CFR), including but not limited to 2 CFR 200, 2 CFR 700, 22 CFR 211, 22 CFR 216, and 22 CFR 228;
• The Federal Acquisition Regulation (FAR);
• The Food for Peace Act, as amended;
• The USAID Acquisition Regulation (AIDAR);
• The USAID ADS (e.g. ADS 302, 303, 306, 308, 309, etc.);
• USAID Office of Acquisition and Assistance (OAA) policies and directives, including:
o Acquisition and Assistance Policy Directives (AAPDs)
o Contract Information Bulletins (CIBs)
o Procurement Executive Bulletins (PEBs)
o Administrative Memoranda (OPAM)
• USAID standard provisions for Public International Organizations (PIOs) and non- governmental organizations (NGOs)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Enjoy a quick and easy application process.

Location: Washington, DC
Work Schedule: Full-time, Hybrid work environment (in-person with the ability to telework).
Starting Salary Range:  Full salary range for this position is: $150,000.00 - $165,00.00 a year with the starting salary determined based on candidate’s knowledge, skills, experience, and education, in addition to budget availability.

Clearance Required: Able to obtain a facilites clearance.

• Ensure that all documentation for acquisition and assistance actions is processed in compliance with required timeframes [e.g. USAID’s Procurement Acquisition Lead Time (PALT) requirements in the USAID Automated Directive System (ADS) 302].
• Assist in developing and drafting requirements documents such as Statements of Work (SOW), Performance Work Statements (PWS) and Statements of Objectives (SOO).
• Provide support for engagement with industry, including but not limited to assisting with pre-proposal conferences, industry day events, and co-creation workshops.
• Assist with the technical evaluation process, including but not limited to: coordinating schedules for technical evaluation committee (TEC) meetings, assisting with document management and control, and reviewing TEC memos prior to OAA submission.
• Assist BHA technical offices in responding to offeror questions before submitting responses to OAA.
• Review documents for USAID Contracting Officers, Directors, and Deputy Directors to review, approve, and/or obligate (e.g. technical evaluation committee memos, source selection documentation, etc.).
• Prepare obligation documents for final approval and obligation by the Contracting Officer.
• Provide advice on compliance with policy and regulations for awards funded with the Community Development Funds (CDF), International Disaster Assistance (IDA), and Title II accounts, and other accounts at the Government’s request.
• Assist in drafting and updating BHA’s assistance award policy guidance and process documents, training materials, and templates for a range of award instruments.
• Assist in reviewing BHA’s assistance award management processes and procedures for a range of award instruments to ensure consistency and making recommendations for changes as needed.
• As required, develop or revise templates associated with the administration of grants and cooperative agreements, including but not limited to: formal memos and letters, modifications, award documents, waivers, and closeout documentation.
• Assist in developing and drafting program descriptions.
• Participate in the review of concept papers, applications, budgets, and award conditions in accordance with current Federal and Agency regulations, policies, and guidance (e.g. participating in selection committee kick-off meetings, assisting with cost analysis, etc.).
• Draft suggested specific award conditions based on pre-award risk assessment findings (in consultation with the designated Agreement/Contracting Officer (AO/CO), General Counsel and the audit support staff).
• Assist in the drafting of selection committee documents, including but not limited to: issues letters, selection committee memo, negotiation memos, and successful applicant and unsuccessful applicant memos.
• Review documents for USAID AO/COs, Directors, and Deputy Directors to review, approve, and/or obligate.
• Prepare obligation documents, for clearance by the General Counsel (if necessary) and the final approval and obligation by the AO/CO or Assistant to the Administrator for BHA and Office Director with delegated authority per ADS 103.
• Support USAID in the administration of awards, including analyzing data, reviewing documentation, and providing recommendations to BHA staff and the AO, or Assistant to the Administrator for BHA and Office Director on issues, required approvals, modifications, and audit findings.
• Mentor A&A Junior and Mid-level Specialists.
• Travel internationally and/or domestically, as necessary (<5% time).

• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to organization policies and procedures.
• Interpersonal Skills: Demonstrates ability to work in cooperation with others and communicates effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the organization.

• High school diploma and twelve (12+) years of relevant experience with acquisition and assistance processes and policies, Bachelors degree and eight (8+) years of relevant experience, Masters degree and six (6+) years relevant experience, and PhD and four (4+) years relevant experience.

Other Qualifications and Requirements:

• Possess excellent judgment and reliability;
• Have strong organizational skills and exceptional attention to detail;
• Possess excellent oral and written communication skills;
• Have strong working knowledge of Microsoft Office and Google Suite;
• Be able to multi-task and work under deadlines in a fast-paced and collaborative environment;
• Be capable of managing a high volume workload and competing priorities;
• Be capable of prioritizing tasks and follow up on actions without prompting;
• Be flexible and adaptable to changing circumstances; and
• Be willing to go the extra mile and participate as an active team member who assists other team members as necessary.

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ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.

ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.

ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.