ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.

ZemiTek is currently seeking a Billing Manager that is responsible for the accounts receivable function, including complete set-up and management of contract billing and receivables in the Deltek accounting system. The Billing Manager will be responsible for a broad range of financial responsibilities, such as budgeting, financial planning, analysis, and reporting. They will liaise with internal and external stakeholders, work independently to meet deadlines, and achieve project goals. The incumbent will work with other technical specialists and administrative staff. The Billing Manager will provide financial support and will assist with performing accounting oversight to ensure accuracy and compliance with USAID rules and regulations for expenses and will communicate with consultants and vendors regularly. As a member of the team, they will participate in project discussions and financial planning as appropriate, and will also assist with other financial functions of the department.

Location: Remote with possible in-person meetings in Bethesda office twice a year.

Work Schedule: Full-time
Starting Salary: $120,000 

• Participates in contract kick-off. Sets-up contract in billing system.
• Monitors and updates contract modifications.
• Collects and reviews all cost/billing data for appropriate documentation and approval prior to preparing customer invoices.
• Prepares monthly invoices in accordance with company policy, government regulations, and the requirements of the contract.
• Provide customer support for billing inquires and resolving queries efficiently.
• Answers all Project Manager (PM) and client inquiries.
• Maintains all accounts receivable reports, spreadsheets and corporate accounts receivable files.
• Assists Corporate Controller as necessary.
• Assists in monthly closings and reconciliations.
• Prepares analysis of accounts, as required.
• Conducts contract cost reconciliations.
• Performs other duties as assigned.

Other Financial Administrative Tasks:

• Follow contractual procedures and templates to review and process travel expense reports and vendor invoices for coding, compliance, and accurate calculations, ensure the transaction is fully supported and audit ready. Follow up with consultants and program management staff as needed.
• Submit consultant invoices, vendor invoices, travel advances, and expense reports into Accounts payable (A/P) vouchers for payment processing.
• Reconcile travel expense reports and project credit card statements monthly.
• Maintain all payment requests and vendor invoices in applicable assignment folders following project filing structure.
• Liaise with Headquarters Accounting to confirm payment processing and record keeping. Serve as a liaison between ZemiTek Finance and Project Management Team.
• Perform other related duties as assigned.

• Bachelors degree completion and at least seven (7) years of relevant experience, or Masters degree completion and at least five (5) years of relevant experience.
• Five (5) years’ experience in government contracting, accounting or finance experience in financial management or budget/contract management.
• High proficiency with MS Excel (pivot-table and Excel functions and formulas), Word, PowerPoint, etc.
• Proficiency in Deltek Costpoint required.
• Experience with project management, administration, financial reporting, monitoring, procurement, and financial operations on contracts.
• Experience and/or familiarity with international development, foreign assistance programming, and government contracting.
• Knowledge of the FAR, ADS, FTR and other applicable regulations required.
• Knowledge and understanding of generally accepted accounting and internal auditing principles
• Experience in budget formulation, budget management and forecasting and knowledge of multi-source fund management.
• Experience in integration and application of financial management and information systems.
• Enthusiasm and ability to learn new skills and collaborate with various teams.
• Superior organizational and time management skills.
• Excellent skills in teamwork and interpersonal communication.
• Drive to thrive in a fast-paced working environment with shifting priorities.

Our application process is quick and easy.

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ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.

ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.

ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.